How to Maintain Optimal Healthcare Staffing Levels

03 Jan 13:00 by Power Personnel


Patient care and safety are your top priority. It may seem simple to maintain optimal staffing levels, but if you’ve ever tried to make a schedule for a large group of people, you’ll know how difficult that can be. From the personal needs of your team to the needs of the practice, creating the right balance of staff is not for the faint of heart. There are legal standards in each state, but as someone who strives to be the best, you want to provide more than just the minimum. Here are some tips from the experts.

Work With Your Team

When your staff feels like their opinions and needs are heard, they are more likely to be flexible with their schedules. Try to accommodate their outside obligations, especially when it comes to family and friends. Ask for their scheduling preferences and work within those parameters.

Make Schedules Early

Don’t wait until the last minute to make a schedule, especially around the holidays. It can be fluid but have your team planning early if they are planning to take time off. That way, you can easily maintain the correct amount of staff. To keep things efficient, consider investing in a scheduling software, so changes can be made quickly.

Give Freedom for Shift-Switching

The ability to exchange shifts and be flexible with other team members is important to optimal staffing levels. If something comes up and a staff member has to leave or switch shifts, knowing they can will give them peace of mind, as well as a willingness to be more accommodating.

Track Your Patients

This is an ongoing action you can take to help ensure your team won’t need to work loads of overtime. While healthcare is always changing, there will be patient trends for which you can prepare. It might be a certain time of year or day you notice a lull or surge. A simple spreadsheet keeping track will assist you when it’s time to schedule.

How Can a Staffing Partner Assist Your Practice?

Remember, you won’t be perfect with your scheduling the exact number of staff for every single shift, but you can work diligently on the above tasks to help ensure being understaffed is a rare occurrence. You might even consider getting to know a handful of contract healthcare professionals who work well within your facility and maintaining a relationship with them, so they are eager to come in to work with you.

A staffing agency can be a great resource when you’re looking to maintain optimal workforce levels. Looking for a dedicated staffing partner for your healthcare facility? The healthcare staffing experts at Power Personnel are focused on the Bay Area. Contact us today.