Shift: 8:00a – 4:30p
Clinic Coordinator – 3dMD Imaging
We are looking for an individual to help develop a clinical workflow from the ground up in order to capture and manage a database for patient 3D images (emphasis on facial portion). This role supports the Plastics department, specifically the Cleft and Craniofacial program. Our patient population varies from <1yo to adults in a extensively busy clinic.
In addition to the above, this individual will also be in charge of properly maintaining the 3dMD imaging equipment (powering up and down the system, and performing a calibration each AM prior to patient use), this will be included in the training.
What is 3dMD ? http://www.3dmd.com/
- Proactive – with ability to involve and collaborate with internal resources (providers, NPs, clinic assistants, MAs, etc. ), as well as the vendor (3dMD) and obtain feedback when needed
- Ability to create and maintain a documentation of the standard workflow, communicate adjustments to all users when needed
- Adaptable – can work in directly both busy clinics and in back office during flex times
- Experience with pediatric patients, with flexibility to adjust to all ages in order to successfully obtain imaging (patient needs to look straight and be still for image sequencing)
- Highly Organized - with ability to demonstrate a high level of attention to detail
- Communication – Excellent client-facing and internal communication skills, both written and verbal
- Technical Competency – experience with computer imaging and file storage, ability to learn quickly through training and workshops
- Driven and Self-Motivated - Eager of independently problem solving, trouble-shooting
- Looking for candidates with experience in healthcare, experience in dental or orthodontia is a plus
- Turn on the system in the morning and perform the very simple calibration routine, which involves holding up a white board with precise black markings on it and capturing different angle views. Note: in theory you don’t have to calibrate the system unless it is moved or someone bumps into the cameras…but, since calibration is so easy I would do it every day in case the janitor bumped the system while vacuuming overnight, etc
- Manage and store the two rendered images on whatever drive the clinic has selected to hold them…
- Open up the 3dMDperform Software editing tool and scroll through the 100 images…select the best possible wide smile and the best possible repose view that will support protocols and hit “render”…those two frames will then build on the screen in front of you in a matter of seconds. Those frames that have no redeeming value (child looking at the floor or ceiling) can be erased right away. Others that are “Maybe…” images can be kept for a short period of time until you are sure the doctors have what they want from the chosen frames. Then keep or erase the ‘maybe’ frames based on your own hospital rules.
- Capture a sequence of images…let’s say you capture 100 frames in 10 seconds. Assuming you think the sequence was reasonable, the child can then be taken out.
- With or without help from a parent, get the child to look straight ahead to the extent possible…some teams hold up a toy like Elmo to get the child’s attention to give you the best possible sequence of views.
- Seat the child in a stool (that Stanford would provide)
- Welcome a family in to the imaging room. Check the protocol desired by MD
- Set up the “naming” of files to fit with your clinic protocols, your hospital rules, HIPAA requirements, etc. You can use patient names or ghost names or numbers or however you want to do it. If you don’t name an image capture session it automatically is assigned a number string.
- Power-down the system at end of day